Operations Execution
Sign the contract.
Your ops team is already briefed.
40+ tasks auto-generated across 6 desks the moment a contract is signed. SLA deadlines. Cross-desk visibility. No one drops the ball.
Operations
6 desks. One view.
When a contract is signed in MiceStack, tasks auto-populate across every desk. No briefing meeting. No forwarded email chains. Every team member knows exactly what to do.
Travel Desk
Visa applications for 150 pax — D-20
Air ticket issuance (BOM-GOI PNRs) — D-15
Passport collection & verification
Insurance cover for all delegates
Seat allocation & boarding pass pack
12 tasks auto-generated
Hotels Desk
Block rooms at Taj Holiday Village, Goa
Rooming list sent to property — D-7
Special requests: dietary, beds, floor preference
Early check-in & late check-out negotiated
Confirm F&B package terms with hotel
10 tasks auto-generated
Logistics Desk
5 coaches booked — Goa airport to hotel
Inter-venue transfers confirmed
Welcome kit: lanyards, brochures, gifts
Local guide & ground team briefing
Departure day transport schedule
8 tasks auto-generated
F&B Desk
BEO sign-off from venue — D-3
Day 1: welcome dinner at pool deck
Dietary menu: 14 Jain, 8 vegan, 4 gluten-free
Gala dinner at Bambolim Beach Resort
Beverage package confirmed (non-alcoholic)
8 tasks auto-generated
Creative Desk
Event theme: "Rise Together" branding
Stage backdrop design — Mahindra Finance brand
Award trophy design & printing
Social wall & photo booth setup
Post-event highlight video brief
6 tasks auto-generated
Finance Desk
Advance invoice raised — ₹11.5L (30%)
Supplier purchase orders issued
Razorpay payment link sent to Mahindra Finance
GST reconciliation & ITC tracking
Final invoice raised on event closure
8 tasks auto-generated
Readiness Dashboard
Event readiness at a glance
One number tells you how prepared you are. Drill down by desk to see exactly who's behind — before it becomes a problem.
Mahindra Finance Goa Incentive
ENQ-2026-0041 · Apr 14–18 · Taj Holiday Village · 150 pax
Before Event · T–4 days
4 days to departure
Departure: Monday, Apr 14 · Mumbai → Goa (BOM–GOI)
SLA Deadlines
Visa applications submitted (150 pax)
D-20 · Done
Air tickets issued — 150 pax PNRs confirmed
D-15 · Done
Rooming list sent to Taj Holiday Village
D-7 · Due in 3 days
BEO sign-off from venue
D-3 · Overdue
Department Readiness
Travel
12/14 · 86%
Hotels
8/10 · 80%
Logistics
6/8 · 75%
F&B
5/8 · 63%
Creative
4/6 · 67%
Finance
8/10 · 80%
On-ground
2/6 · 33%
General
2/2 · 100%
Open tasks by assignee
SR
Kavya Nambiar
Ops Manager
3 overdue
AK
Arjun Kapoor
Travel Desk
2 in progress
PM
Priya Menon
Finance Desk
All clear
Run SheetsThe run sheet
The run sheet
that writes itself
Stop building day-by-day timelines in Word. MiceStack generates the full run sheet from your itinerary — and updates it live when things change.
Day-by-day timeline, auto-built
Enters the itinerary from your quote. Run sheet is ready before the contract ink is dry.
Supplier assignments per slot
Breakfast — Taj's banquet team. Coach transfers — Goyal Travels. Every slot has an owner.
PDF export in one click
Branded PDF for ground team, clients, and hotel coordinators. No reformatting required.
Ground team visibility on mobile
Your on-site coordinator sees today's schedule, supplier contacts, and task status from their phone. No PDF, no WhatsApp chaos.
Run Sheet — Day 2, Apr 15, 2026
Mahindra Finance Goa Incentive · Taj Holiday Village · 150 pax
PDF
07:00
Breakfast
Done
All-day dining, Taj Holiday Village · 150 pax buffet · Indian + continental
F&B
Meera Raj
14 Jain meals confirmed
09:00
Leadership Workshop
Done
Horizon Ballroom · 150 pax · Speaker: Dr. Vikram Rao · "Building Resilient Teams"
Creative
AV checked
Stage backdrop set
13:00
Lunch + Team Activity
Now live
Pool deck · Buffet lunch + beach volleyball · Vikram Nair coordinating transport
F&B
Logistics
Ground team: 3
16:00
Goa Heritage Tour
5 coaches · Old Goa churches & spice farm tour · Goyal Travels confirmed
Logistics
Guide: Mr. Fernandes
19:30
Gala Dinner & Awards
Bambolim Beach Resort · Beachside setup · "Rise Together" theme · Awards for 12 winners
F&B
Creative
Trophies: 12 ready
40+
Tasks auto-generated
on every contract sign
6
Desks in sync —
Travel, Hotels, Logistics, F&B, Creative, Finance
D-20
SLA alerts cascade at
D-20, D-15, D-7, and D-3
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