📊CEO / CFO 🎯Sales 🤝Contracting 📝Contracts 📋Quotations ⚙️Operations 🧾Finance 🔴Live Event

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Contracting / Procurement

Supplier Intelligence

Every rate, every contract, every supplier — searchable, comparable, and rated. No more digging through emails.

Step 1 of 6

Supplier database — search by type, city, rating

Without MiceStack

Supplier contacts scattered across emails, WhatsApp, and someone's personal notebook.

With MiceStack

Central supplier hub. Search by category (hotel, transport, AV), city, rating, and past performance.

Suppliers — Hotels in Goa

Taj Holiday Village — 4.8★ — used 12 timesPreferred

Grand Hyatt Goa — 4.5★ — used 6 timesActive

Novotel Goa — 4.2★ — used 3 timesActive

Resort XYZ — 2.1★ — used 1 timeBlacklisted

Step 2 of 6

Rate history — past rates for the same service

Without MiceStack

Hotel quotes ₹12,000/night. Was it ₹10,000 last time? You can't remember.

With MiceStack

See every rate you've ever negotiated with this supplier. Compare across events and seasons.

Taj Holiday Village — Deluxe Room Rate History

Jan 2026 — HDFC Offsite (80 rooms)₹9,500/night

Mar 2026 — TCS Conference (120 rooms)₹10,200/night

Apr 2026 — Current quote (100 rooms)₹12,000/night

AI suggestion: Negotiate to ₹10,500 based on volumeTip

Step 3 of 6

Send RFQ to suppliers — compare quotes side by side

Without MiceStack

Email 5 hotels separately. Responses come in over 3 days. Compare manually in Excel.

With MiceStack

Send RFQ from MiceStack. Responses tracked. Side-by-side comparison auto-generated.

RFQ Comparison — 100 Deluxe Rooms, 3 Nights, Goa

Taj Holiday Village — ₹9,500/night — CP includedBest rate

Grand Hyatt — ₹11,200/night — CP included+18%

Novotel — ₹8,800/night — EP onlyLowest (no meals)

Step 4 of 6

Lock rates — generate purchase order

Without MiceStack

Verbal confirmation on WhatsApp. Hotel says 'we never agreed to that rate'.

With MiceStack

Lock the negotiated rate. Generate a formal PO with terms. Supplier confirms on their portal.

Purchase Order PO-2026-0112

Supplier: Taj Holiday Village, GoaConfirmed

100 Deluxe Rooms × 3 nights @ ₹9,500₹28,50,000

CP meal plan includedAs per contract

Payment terms: 50% advance, 50% post-eventAgreed

Step 5 of 6

Supplier portal — they confirm and upload docs

Without MiceStack

Chase suppliers on WhatsApp for confirmations. 'Did you get the PO?' 'Yes sir, processing'.

With MiceStack

Supplier gets a portal link. They confirm PO, upload documents, update status. You track everything.

Supplier Portal — Taj Holiday Village

PO-2026-0112 receivedConfirmed ✓

Rooming list uploadedReceived

BEO (Banquet Event Order)Pending upload

Invoice for advance paymentNot yet

Step 6 of 6

Post-event — rate supplier, update your hub

Without MiceStack

Bad supplier? You forget by next quarter. Same mistake twice.

With MiceStack

Rate every supplier post-event. Ratings feed into your supplier hub. Blacklist underperformers.

Post-Event Supplier Rating

Taj Holiday Village — Service quality★★★★★

Leo Travels (bus vendor) — Punctuality★★☆☆☆

SoundCraft AV — Equipment quality★★★★☆

AI note: "Leo Travels rated below 3★ twice — consider blacklisting"Action

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