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📊CEO / CFO🎯Sales🤝Contracting📝Contracts📋Quotations⚙️Operations🧾Finance🔴Live Event
🔴
Live Event

Mission Control for Every Event

Replace 47 WhatsApp messages with one live feed. Everyone sees the same thing — CEO, ops, client, ground team.

1
Step 1 of 6

Event goes live — real-time feed starts

Without MiceStack

Event day. Your WhatsApp has 200+ unread messages across 5 groups. You don't know what's happening.

With MiceStack

One live feed. Every update timestamped. Colour-coded by type: arrival, meal, issue, milestone.

🏨
14:32
✅ All 150 pax checked in at Taj Holiday Village
🧳
14:15
✅ Luggage delivered to rooms — housekeeping confirmed
🍽️
13:45
🍽️ Lunch service started — Pool Deck (Veg + Non-veg + Jain)
🚌
13:20
🚌 All 3 coaches arrived at hotel
✈️
12:40
✈️ Flight AI-882 landed Goa — all 150 pax deplaned
⚠️
12:35
⚠️ Bus #2 delayed 15 min — alternate coach arranged from local vendor
✈️
11:50
✅ Mumbai airport check-in complete — 150/150 boarded
📋
11:30
📋 Welcome kits distributed at departure gate
🟢
11:00
🟢 Ground team in position at Goa airport — placards ready
🛂
10:45
✅ Immigration clearance done — all pax cleared
🟢
09:30
🟢 Event day started — all ops team members online
2
Step 2 of 6

Ground team posts updates from mobile

Without MiceStack

Ground coordinator calls you. You type the update into WhatsApp. Then update the Excel tracker.

With MiceStack

Ground team taps one button on their phone. Update goes to the live feed instantly.

Quick Update Options (Mobile)
✈️ Flight landed — all paxTap to post
🚌 Transfer started — coaches departedTap to post
🏨 Hotel check-in completeTap to post
🍽️ Meal service startedTap to post
⚠️ Report issueTap to describe
📷 Upload photoFrom camera
3
Step 3 of 6

Office team sees everything — no WhatsApp chaos

Without MiceStack

CEO asks 'has the group arrived?' You scroll through 3 WhatsApp groups to find out.

With MiceStack

Office dashboard shows live status. CEO, sales team, accounts — everyone sees the same feed.

150/150
Pax Arrived
1 of 4
Day
1
Open Issues
16:00 — Team Building
Next Activity
4
Step 4 of 6

Client portal — optional live view for the client

Without MiceStack

Client's HR manager keeps calling: 'Has the team reached?' 'Is lunch ready?' Every 30 minutes.

With MiceStack

Share a read-only live feed link with the client. They see updates in real time. Calls drop to zero.

Client View — Mahindra Finance HR Portal
✅ All 150 employees checked in at hotel14:32
🍽️ Lunch being served13:45
✈️ Flight landed safely in Goa12:40
Shared by: MiceStack Ops TeamLive ●
5
Step 5 of 6

Issues flagged in real-time — bus delay, AV problem

Without MiceStack

Problem on-ground. Ground team tells you. You escalate to ops head. 3 phone calls. 30 minutes wasted.

With MiceStack

Issue flagged in the feed. Tagged as critical/warning. Assigned to resolver. Status tracked until closed.

Active Issues
⚠️ Bus #2 delayed 15 min at airport pickupResolved — alt arranged
🔴 AV projector not working in Ballroom BEscalated to vendor
⚠️ 3 pax have dietary change (Jain → Veg)Informed F&B team
6
Step 6 of 6

Auto-log — complete event history for post-event report

Without MiceStack

After the event, client asks for a summary report. You try to reconstruct from WhatsApp.

With MiceStack

Every update is logged with timestamp. Export as PDF event report for the client.

Event Log — Auto-Generated Report
Day 1: 42 updates loggedComplete
Day 2: 38 updates loggedComplete
Day 3: 29 updates loggedComplete
Day 4: 18 updates (departure day)Complete
Issues resolved: 5/5100%
Export as PDF reportDownload ↓
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